Why Microsoft Project May Not Be Worth It For Your Business


Microsoft Project (MS Project) is one of the most popular project management applications available, with millions of users worldwide. Its capabilities are almost limitless and its design intuitive and user-friendly. 

But while there are some major advantages to using MS Project, many businesses have found that it’s simply not worth the cost. This article lists six reasons why you might not want to use MS Project in your business, and what you can do instead to get the project management capabilities you need without the high price tag or the complicated interface.

Why Microsoft Project May Not Be Worth It For Your Business

What is MS Project?

MS Project is a project management software application that helps you organize and manage projects. It helps you plan, track, and report on project tasks, budgets, schedules, and resources.

In this article, we'll cover several free alternatives to MS Project that can help you manage your projects on a budget.

The first alternative we'll look at is ProjectLibre. It's available as either a web app or desktop app for Windows and macOS. The free version includes all the features of its paid counterpart except for some advanced scheduling features like task dependencies.

Another option is OpenProject. This open source tool offers similar functionality to MS Project but uses a different approach with less emphasis on task management and more focus on collaboration between team members. You can download it on Windows, macOS or Linux systems.

If you don't mind using an online tool instead of installing software locally then TaskStream could be just what you're looking for! It supports multiple languages including English so it's easy to use no matter where in the world you are located (unless English isn't your native language). It also has great support for reporting tools so if that's important then this might be worth checking out!

5 Reasons why you may NOT need a PM tool like MS Project

Microsoft Project is a great tool for project management, but it's not right for everyone. Here are four reasons you may NOT need a PM tool like MS Project:

1. You're already familiar with the tools

If you already know all the ins and outs of Microsoft Project, there's no reason to start using it again. You'll be able to use your existing knowledge and experience to manage your new project—and save yourself some time and money in the process!

2. You don't need a lot of functionality

If you're only managing one or two projects at once, you probably don't need a full-featured PM tool like MS Project. Instead, consider using an app like Trello or Asana—both of which offer much more limited functionality than their larger competitors but still have all the features you need for basic project management.

3. It's Overkill

If you're just starting out, don't feel like you need to invest in something like Microsoft Project. You can use a spreadsheet or even a pen and paper to plan out your projects. As long as you keep track of the tasks involved and have a clear idea of what needs to happen when, you'll be fine.

4. It's Not Free

You can get a free version of Microsoft Project but it won't do much for you unless you upgrade to the paid version. That means that if you want access to some of its features (like collaboration), then you'll have to pay for it. There are plenty of other tools that offer similar functionality without charging users every time they want more functionality or features added.

5. It's Not Always Easy To Use

There are many different ways to use MS Project depending on what kind of project manager or leader you are—but this can also make things confusing and difficult if you're not sure how best to navigate each screen or view available within the software itself!

Reasons why you SHOULD use MS Project

If you need to manage large, complex projects with many stakeholders, then Microsoft Project is a good option. It has a lot of features to help you do this, including the ability to create Gantt charts and work with resources and tasks.

Reasons why you SHOULD use MS Project:

  1. MS Project gives you the ability to set up project calendars, which outline working hours and nonworking hours. This is very useful if you have resources that only work part-time or during special times of the day when you need them.
  2. MS Project also allows you to include material resources, such as whether a room is available for a meeting, or if it has already been booked for another event.
  3. The ability to create your own custom fields is also available in MS Project, although most users will find that the default fields are enough for their project management needs.
  4. Microsoft Project is compatible with Project Server, which makes it easier for distributed teams to work together on joint projects. Project Server also includes time-tracking capabilities that can be used by both team members and managers.
  5. MS Project is a great way to manage multiple projects without having to keep track of everything on paper. When used correctly, MS Project can greatly improve productivity and efficiency within a project management environment. However, many people believe that MS Project is too complicated and difficult to use. In this article we'll take a look at some of the reasons why using MS Project may be helpful in your own business or company environment.
  6. MS Project is best used for planning a project. It helps you get a better overview of cost, time, and general organization. The tool can also be used in the execution phase of your project.
  7. You can track both budgets and expenses every step of the way – something that is highly important when managing your project. Helping you make better decisions, it will keep you on track at all times.
  8. You can improve resource allocation and team communication by using Microsoft Project effectively. It gives you an overview of who is working on what, and where they are in the process of achieving their goals.
  9. When managing projects, there are a lot of things to keep track of. This program helps to gather all that information into one place.
  10. MS Project is extremely easy to use! Its user-friendly interface makes it possible for anyone to use it without needing much knowledge about the software itself.
  11. Microsoft Project has a Gantt chart feature that makes it useful for displaying project schedules; shortening the length of time needed to create this type of chart by hand or with another form of software.

3 MS Project Alternatives

There are a number of reasons why you might want to consider alternatives to Microsoft Project. Maybe you're not happy with the features or pricing, or maybe you've just heard bad things about the software. Whatever the reason, there are plenty of other options out there.

MS Project Alternatives:

  1. ProjectLibre: This is a free open source project management software that is designed for small businesses
  2. Wrike: This is a web-based application that offers project management tools and collaboration features. Wrike also has a mobile app, so you can manage your projects while on the go.
  3. Redbooth: Another web-based application, Redbooth has several features that make it ideal for managing projects. For example, it allows you to create tasks and assign them to other users in your team or organization. You can also use this tool to create discussions around projects so that everyone involved in the project knows what's going on with it at all times.

7 Free MS Project Alternatives

When it comes to project management software, there are a lot of options out there. And while Microsoft Project is a popular choice, it may not be the best fit for your business. Here are five free alternatives to consider

Free MS Project Alternatives:

  1. Wrike is one of the best free MS Project alternatives on the market.
  2. Asana goes beyond task and project management and offers a central hub for your team to keep track of all their projects, tasks and clients.
  3. Trello lets you create Kanban-style boards for visualizing projects and tasks — in other words, cards representing each project or task can be moved from one column to another as they move along in the workflow.
  4. ClickUp helps you stay organized with its #hashtag system that allows you to organize projects, tasks and conversations under a specific hashtag — whether it’s by client or by an upcoming deadline.
  5. Teamwork Projects has a clean interface with menus and filters that allow you to easily organize and access your information, since everything from your team or project members to clients and activity is indexed within this online software.
  6. Basecamp is another alternative for teams of 2-20 users who are looking for a streamlined dashboard without complicated features. 
  7. Zoho Projects is one of the best Microsoft Project alternatives for enterprises because it offers excellent support for large businesses with dozens or hundreds of team members across multiple teams/departments.


Whether Microsoft Project will be worth it for your business will depend entirely on your requirements, but one thing that is certain is that there are alternatives out there that may do a better job for less money. If you're interested in Microsoft Project and its capabilities, try the free trial to see if it's the right solution for you.


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