Top 14 Best task management apps for Mac in 2022 / 2023


Are you on the lookout for some of the best task management software for Mac? Task management programs help you be more efficient and accomplish more as it helps you to plan out your tasks. 

This is perfect for people with a number of projects on the go. I've compiled this list to help make your search easier.

Top 14 Best task management apps for Mac in 2022 / 2023

Task management is a key way to get things done in your busy life. Having the right tools that suit your needs is essential if you truly want to get things done. Here we look at 14 of the best task management apps for Mac available right now. I've used a lot of different apps and I believe you will find what you are looking for here.

Top 14 Best task management apps for Mac

There are quite a few task management apps these days. There are some excellent options as well as some bad ones. I would like to share with you a list of the best task management apps for Mac based on my personal experience:

  1. Microsoft OneNote
  2. Things 3
  3. Todoist
  4. OmniFocus 3
  5. Structured
  6. Simplenote
  7. Asana
  8. ClickUp
  9. 2Do
  10. TickTick
  12. Wunderlist
  13. Notion (Web, Mac, iPhone, iPad, Android)
  14. Dynalist (Web, iPhone, iPad, Mac)

1. Microsoft OneNote

Top 14 Best task management apps for Mac in 2022 / 2023

Microsoft OneNote is a free task management software that you can use to organize your life. It’s available as a desktop app for Mac, Windows, and Linux, or as a web app in any browser. You can also subscribe to Office 365 and get OneNote on iOS and Android devices.

It's easy to set up and start using OneNote: just download the app from one of the links above, sign in with your Microsoft account, and start creating notes!

Microsoft OneNote Pros 

  • You can easily export your content to Word, Excel and PowerPoint.
  • You can use OneNote across multiple devices, including Windows 8 tablets and iPads.
  • Onenote supports the ability for teams to share notes and make edits simultaneously.
  • OneNote allows you to take a picture of your whiteboard meeting notes with Office Lens and automatically upload them.
  • Your notes are stored in the cloud so you can access them from anywhere.
  • OneNote has a search feature that allows you to retrieve all notes containing specific keywords or phrases.
  • OneNote can recognize text in images and allow you to search for words within those images.
  • It's available on a wide range of platforms and supports most file formats.
  • It's free.
  • It has advanced features for linking to other notes, files and pages.
  • Its interface is less cluttered than Evernote's interface.
  • It can be used to create simple databases with custom forms and data views.
  • It runs fast even on older, slower PCs.

Note: Microsoft OneNote is a versatile note-taking tool, but it's best suited for businesses using Microsoft services.

Microsoft OneNote Cons

  • You can’t rearrange or reorder notebooks or sections in OneNote
  • OneNote sometimes has trouble recognizing handwriting and converts it to text
  • One of the most common complaints about OneNote is that it does not work with any other app
  • If you are using a Mac, you can’t use all of OneNote’s features.
  • Microsoft has abandoned its mobile apps for the desktop and tablet versions of OneNote
  • You have a poor connection, you won't be able to access your notes.

A Beginners Guide to Microsoft OneNote

In this beginner's guide to Microsoft OneNote, we show you how to organize your notebooks with sections and pages; how to add content; What type of content you can add, as well as how to share your feedback, gives you tips along the way.

Note: Video from the (Collaboration Coach) channel.

2Things 3

Top 14 Best task management apps for Mac in 2022 / 2023

Things 3 is the latest version of task management software for Mac, iPhone and iPad. It's available to download on the App Store.

Zapier is a tool that allows you to connect apps together and automate tasks. You can use it to connect Things 3 with other apps like Gmail, Evernote, Trello and more.

Things 3 has been an incredibly popular app since its initial release in 2012, thanks to its simple interface and ease of use. With Things 3, managing your tasks is easier than ever before.

The Things app for iPad has been completely redesigned for an improved user experience and new features such as task comments, due dates and location tracking make it easier than ever to plan out your day or week in advance.

Things 3 Pros 

  • Things 3 makes it easy to organize and sort your projects.
  • Things 3 supports drag-and-drop technology, which adds a bit of whimsy as you organize tasks into lists. Drag a task onto another project, and the task disappears in a puff of smoke before reappearing in its new location.
  • Things 3 includes over three dozen keyboard shortcuts that help you move swiftly through the app without using the trackpad or mouse.
  • With Things Cloud, you can create the same project in both Things for iPad and Things for Mac. It's relatively easy to connect your devices together using Bluetooth.
  • One of the best ways to save on time and effort is by setting up automations for recurring tasks. In Things 3, this works by creating repeating to-dos that occur at regular intervals.
  • You can use tags as an additional way to sort your tasks and projects. Tags give you the ability to look at things from a different perspective than you would normally see with lists alone.
  • Things 3 is a task management software that uses the Getting Things Done (GTD) time-management system to help you keep track of tasks that need to be done.
  • Things 3 eases the process of organizing projects with its straightforward and simple design.
  • The app can quickly break down and display only the tasks you want to see, so you are never overwhelmed by everything else going on in your life.
  • The app can easily organize priorities, due dates, and other basic task management options.
  • There are also many customization options in Things 3, letting you tweak it to suit your needs exactly.
  • Things 3 also offers several templates for a variety of tasks, such as planning travel or hosting an event.
  • Things 3 has a dedicated Apple Watch app that gives you the ability to mark off tasks from your wrist, as well as add and check items from your inbox. 
  • It is available for Mac, iPhone, iPad, and Apple Watch.

Note: If you need help learning how to use GTD for task management purposes, this is an excellent app for beginners.

Things 3 Cons

  • Things 3 is just one of many options for task management.
  • Things 3 has a lot to offer, but it might not fit every need.
  • Things 3 is not free, but the price is reasonable.

Master task and project management with Things 3

Let's talk about 3 things and how I approach task and project management:

Note: Video from the (Christopher Lawley) channel.


Top 14 Best task management apps for Mac in 2022 / 2023

If you're looking for a task management software that works well with your Mac, look no further than Todoist.

Todoist is a great tool for managing your tasks and recurring to-dos. It's also got an app for iPhone, iPad, Android, and Outlook—no matter what device you use, you can get the most out of Todoist!

And if you're using Zapier or IFTTT with Google Calendar or Outlook, you can sync all of your tasks from any other apps you use directly into Todoist.

Todoist Pros 

  • Todoist is the best way to manage your work and personal to-do lists.
  • Add tasks, subtasks and notes easily, plus get color coded priorities so you can see what needs to be done next.
  • Easily organize your tasks into projects with due dates so you can stay on top of all your commitments.
  • You can also create recurring due dates for repeated events like "pay bills" every month on the 15th or "clean out inbox" every Friday night at midnight.
  • Accessible from desktop or mobile device, Todoist works seamlessly with Google Calendar and Gmail so your tasks are automatically updated wherever you are; no need to worry about missing an important meeting or deadline!
  • It's a great task management system.
  • It's cross platform.
  • It allows you to add goals and track your progress.
  • You can invite collaborators and share projects.
  • It allows you to set recurring tasks.
  • You can set up filters for specific task attributes, for example due-date, and then view only tasks that match the filter.
  • It integrates with Slack, Dropbox and several other apps.

Note: Todoist is a great option for those who prefer simplicity over clutter - it allows users to keep track of their tasks without being overwhelmed by too many features.

Todoist Cons

  • Todoist does not have a native app for a desktop.
  • There are no reminders for repeating tasks.
  • There is no way to create a running list on Todoist.
  • The free version of Todoist cannot set task dependencies.
  • Todoist doesn't show calendar view on free version.
  • It is hard to delete multiple tasks at once.
  • It has limited integrations and features with Google Calendar, etc.
  • There is no way to create a list of items, such as groceries.
  • Search function is not as robust as other task managers.
  • You can only see the first 100 characters of your task in the main dashboard view, which makes it hard to see if you need start and due dates on projects above that amount of characters.

How do I use Todoist - Task and Project Manager

I've been using Todoist to manage projects and tasks, so I thought I'd share how I use Todoist to get things done and get more productive. Enjoy!

Note: Video from the (Jerad Hill) channel.

4OmniFocus 3

Top 14 Best task management apps for Mac in 2022 / 2023

OmniFocus 3 is a task management software that helps you organize your tasks, projects, and ideas. It has a desktop app for Mac and iOS, as well as an online version.

With OmniFocus, your tasks are always available in one location. You can manage them on your computer at work, then continue them on your phone when you get home.

OmniFocus was created by the company The Omni Group in 2008. It's been around for a while and has earned a reputation for being one of the best task management apps available.

OmniFocus 4 is the latest version of this software. It's currently in beta testing phase and will be released sometime in 2019.

OmniFocus 3 Pros 

  • Your information is protected by 256-bit AES encryption.
  • You can use the software from all of your devices, even without an internet connection.
  • The software adapts to your workflow and helps you improve as you go.
  • It's customizable so you can move things around or hide elements that you don't need.
  • Like most software, it will cost some money up front but it can be much cheaper than hiring a personal assistant.
  • It is constantly improving with new features being added and bugs being fixed.
  • In omnifocus 3, especially the pro version. 
  • You can attach more than one tag to a task. 
  • It is easy to add tasks. 
  • There are many apps that work with Omnifocus. 
  • Omnifocus has excellent support and documentation. 
  • The Omni Group strives to be helpful and responsive to their customers needs. 
  • You can easily see the status of your tasks in multiple ways. 
  • You can see your tasks in list, calendar, or map mode. 
  • The 'Forecast' view lets you see the next few days of tasks at a glance. 
  • OmniFocus 3 for Mac is a wonderful companion for those who have been using it for years on desktop and mobile. It brings many of the features that you've come to expect, as well as new additions that are sure to help users of all types, organize their lives with ease.
  • Here's what I like about OmniFocus 3, including the areas in which I think it has improved over previous versions.
  • I love how flexible the Perspectives feature is. You can customize how tasks are displayed so that you always see things the way you need to.
  • The ability to toggle between lists is great when you want to quickly see what needs to be done and then move on to something else.
  • There are times when I just want one big list of my tasks, but there are also times when having them broken into smaller lists makes more sense.
  • The Forecast view is useful for looking at a particular day or week in calendar form and seeing your tasks as well as appointments from your calendar app (or others if you've connected them).

Note: OmniFocus 3 for Mac is a delight to use and makes me feel much calmer about my tasks and projects

OmniFocus 3 Cons

  • It's not free.
  • Omnifocus is a Mac app, so if you don't have a Mac you can't use it.
  • You can't see your list and calendar at the same time.
  • You can't see what's on your Forecast without opening up the Forecast view.
  • The main window is not customizable.
  • When using a new app like omnifocus, an email has to be sent with an invite to activate omnifocus on that device.

Tutorial: Getting started with OmniFocus 3 in 12 minutes (my workflow)

Note: Video from the (Peter Akkies) channel.


Top 14 Best task management apps for Mac in 2022 / 2023

Task management software is a good choice for those who want to be more organized and productive. There are several options available, but here are some of the best structured apps that you can use.

Structured App: This app is designed for people who want to use a structured approach to planning out their tasks. It's easy to use and has helpful features such as reminders, templates, and reports.

Structured Meaning: This app helps you organize your work by letting you create tasks and deadlines for them. It also allows you to set reminders so that you don't forget about any deadlines or meetings that need to take place during the day or week ahead!

Structured Synonym: If you're looking for an easy way to keep track of all your upcoming events in one place then this app might be a good option for you! It has a calendar feature so that you can easily see what's going on today or tomorrow (or even next month!) when it comes time for appointments or meetings at work or home!

Structured Pros 

  • Our most recognizable pros are these.
  • Structured organizes your tasks and makes you more productive.
  • Structured has a clean and attractive interface.
  • It's easy to set up structure from scratch, or use one of our pre-defined templates.
  • Long-term plans can be created with a few simple steps.
  • You can easily see what needs to be done for each task and cross them off one by one as you go.
  • Structured also has full-featured calendar integration, so you'll be able to see everything you have due in the same place.

Note: Structured is great software that really works well.


Top 14 Best task management apps for Mac in 2022 / 2023

Simplenote is a free and open-source note-taking application that operates on macOS, Linux and Windows.

It allows users to create notes and manage them with tags. 

The notes are stored in plain text files on the user's computer or in an optional cloud storage service such as Google Drive or Dropbox.

Notes can be synced between multiple devices using Simplenote's automatic syncing feature, which works across platforms.

Simplenote Pros 

  • Simplenote's a powerful tool.
  • Simplenote's a fast, simple and easy to use tool.
  • You can quickly find what you're looking for in your notes with the live search function, which even works on text within pictures.
  • When you share a note, others can edit it and vice versa.
  • Simplenote's available as a browser extension for popular browsers like Chrome, Firefox and Safari.
  • You get a distraction-free writing and editing experience in Simplenote.
  • It is a light, clean, and free note-taking app.
  • Simplenote is not tied to a single platform.
  • The app will sync your updated notes across your devices automatically.
  • Individual notes can be shared with other users, and they’re viewable in a browser if you just want to send somebody a link.
  • Tags make it easy to find related notes by keyword.
  • There’s an option to password protect individual notes, although that’ll only apply to the mobile apps, not the web portal or desktop apps.
  • One benefit to Simplenote is that it's cross-platform, so your data will be available on all of your devices.
  • It's free, and also open-source, so you can check it out on GitHub and contribute to the community if you want to.
  • Your data is stored in the cloud, so you can access it from any device.
  • Simplenote has plenty of keyboard shortcuts for Windows and MacOS for those of us who spend a lot of time typing.
  • Simplenote can be used as a task manager because you can tag your notes, pin them in place, and more.
  • There are tags and pins that help you organize your notes into categories that make sense for you.

Note: is an amazing note-taking app that offers everything you need and nothing you don't.

Simplenote Cons

  • It doesn't offer many features.
  • Simplenote does not allow the user to insert pictures or videos.
  • There is no way to add a new table in Simplenote.
  • There is no way to add hyperlinks on this app.

Simplenote Review

Note: Video from the (Peter Akkies) channel.


Top 14 Best task management apps for Mac in 2022 / 2023

Asana, the project management software for Mac, is a free tool that helps teams collaborate on projects. 

Asana lets you add tasks and organize them into projects, then assign them to members of your team. You can also create checklists and set due dates for assignments.

Asana is designed to help teams track their progress and manage their workflows. It's easy to add new tasks and to keep track of everything that's happening in your business.

Asana Pros 

  • Asana is a project management tool designed for teams.
  • Asana has a clean, colorful interface.
  • The design theme of Asana is very much in the Google style.
  • Asana is available on iOS and Android.
  • The navigation across the top allows quick access to all features.
  • Projects and workspaces are interchangeable terms in Asana.
  • You can view everything that you want at a glance because of the Workspaces feature.
  • Be sure to check out the My Tasks list-this is an overview view of each project to which you are assigned.
  • When you click on a task, you will be able to see any comments and attachments.
  • Asana is the easiest way for teams to track their work.
  • From tasks and projects to conversations and dashboards, Asana enables teams to move work from start to finish.
  • Asana is a web and mobile application designed to help teams organize, track, and manage their work.
  • With its fast and easy set-up, versatile board view, Gantt charts, best in class integrations with other tools like Slack and Google Drive, robust search functionality, multiple ways of viewing tasks and projects (in Kanban style or list format), time tracking feature that lets you see who has spent how much time on which task, a handy calendar view etc.

Note: There are many things that make Asana a great project management tool for Mac users.

Asana Cons

  • Asana is not a full-featured PM tool.
  • You still have to plug in information manually.
  • Asana doesn’t have a true dashboard.
  • There are no alerts for due dates or status changes.
  • There is no integration with calendar software outside of Google Calendars.
  • No activity logs or history of changes.

Keys to Mastering Asana for Team Tasks and Projects

Discover five of Asana's best features. For teams, tasks and project management.

This project management tool is pretty amazing - Asana plays a huge role in the publishing and content management process.

In this video, I share my top five favorite things about Asana and show you how you can also use it.

Note: Video from the (dottotech) channel.


Top 14 Best task management apps for Mac in 2022 / 2023

If you're looking for a task manager that is simple, intuitive and easy to use, ClickUp might be a good fit for you. This software is designed to help you manage your projects and teams in an easy-to-use way.

ClickUp has three main products: time tracking, task management and project management.

ClickUp time tracking works by allowing users to track time spent on different projects. The software can automatically generate invoices based on the work done by each user.

While ClickUp does not have any special features for project management or item types, it does offer some basic tools that help users keep track of tasks and projects. It also offers a free wiki tool with which users can create and share documents with their coworkers.

ClickUp Pros 

  • Get a birds eye view of your entire task list with our simple drag and drop visual project management system.
  • The ClickUp Dashboard will give you a 10,000-foot view of everything going on in your workspace.
  • Fully customizable task management software that lets you take charge of all your tasks, lists, and projects in one place.
  • ClickUp can be customized to have any task management system you like, from Kanban boards to To-do lists to Scrum projects.
  • Organize your work like it lives in the real world with tags, colors and more. Turn your work into an extension of yourself.
  • ClickUp comes with a number of built in features that many other apps don't even offer as part of their paid features.
  • Send files, images, checklists and more with built-in comments and chat so everyone can stay up-to-date on every detail of their project.
  • ClickUp is more than just a task manager - it's an operating system for your sidebar! Add integrations like Slack and Wrike right into ClickUp and never leave again!
  • It is free for unlimited users and projects.
  • It is easy to use and get started with.
  • It has many features that are useful in managing a team.
  • The software integrates with other tools.
  • It is helpful for project management and collaborating with a team.
  • There are ways to label tasks and assign them to users so that the right people are working on the right thing at the right time.
  • You can customize your workspace by creating different views of content and task boards that are accessible via links anywhere in the application.
  • You can add attachments and comments to any task or folder, which makes it easy to keep your project documentation organized and accessible to everyone involved.

Note: ClickUp is easy-to-use, customizable, and a great tool for collaborating with your team.

ClickUp Cons

  • ClickUp doesn't have a native time-tracking feature.
  • ClickUp is a little cumbersome to use.
  • ClickUp only works in your browser.
  • ClickUp lacks some functionality that you would find on other project management platforms.
  • ClickUp's pricing model is a bit confusing.

ClickUp University: Create Your First Task

Tasks are the foundation of work in ClickUp.  At the end of this video, you'll understand the importance of tasks in ClickUp and be able to confidently create your first task!

Note: Video from the (ClickUp) channel.


Top 14 Best task management apps for Mac in 2022 / 2023

2Do is a task management app for Mac, Windows, Android and iOS that helps you organize your tasks and get things done. It's packed with powerful features that make it the best task management app in its class.

With 2Do, you can manage multiple projects, create to-dos and sub-tasks, set reminders, schedule events and appointments, keep track of your time and much more.

2Do also includes an integrated calendar so you can see your tasks alongside your calendar events in one place.

2Do Pros 

  • 2Do allows you to quickly jot down your thought before you forget and then it’s easy to add an actionable item like a deadline, reminder or a note.
  • You can sort your tasks by projects, folders and tags, as well as look at them later in a calendar view.
  • It gives you the ability to defer tasks to focus on what’s important right now.
  • You can add recurring items and reminders that repeat daily, weekly, monthly and yearly.
  • It lets you use checklists to improve the quality of your work.
  • It offers powerful search, which helps you find the tasks you are looking for (e.g., a task with a specific tag called “shopping”).
  • And share tasks via email, messages and other apps like Slack or Dropbox.
  • It has a powerful task management system that lets you customize it for your needs.
  • It's available for your iPhone, iPad, Mac, Android and any device with a Web browser.
  • The app is free from distractions.
  • You can create multiple lists.
  • It is easy to use.
  • There are many different options for organizing your lists however you want.

Note: 2Do is an excellent option to manage your tasks because of its intuitive interface and powerful features.

2Do Cons

  • less intuitive than other task managers.
  • no interaction with
  • mac version is not as robust as the iOS version.
  • The user interface is not beautiful.
  • It’s more expensive than other apps.
  • Poor performance in the Apple Watch app.

2Do for Mac | Features, offers and pricing

Note: Video from the (Keep Productive) channel.


Top 14 Best task management apps for Mac in 2022 / 2023

TickTick is a task management app for Mac and Windows designed to help you get things done. It's easy to use, with lots of features that make it easy to organize your tasks and stay on top of what needs to be done.

If you've ever used Trello, TickTick is like that but with more flexibility in how you view your projects and what information is displayed. You can create any number of projects and assign unlimited tasks to each one. 

You can also add notes, due dates, status updates, tags, categories, and other details to each task. This makes it easier than ever before to see everything at a glance without having to dig through multiple tabs or windows every time there's something new happening on your project!

In addition to being able to manage all your projects in one place, TickTick also lets you assign tasks across multiple projects simultaneously—and even see which ones are due next! 

With this feature alone, it's guaranteed that your productivity will increase dramatically over time because there won't be any more missed deadlines or forgotten appointments (or even just forgetting where exactly something was supposed to go).

TickTick Pros 

  • ticktick for Mac is a multifunctional task management app
  • Has a clean, intuitive interface
  • It is cross-platform, cloud-based and syncs across all devices 
  • You can share tasks and work collaboratively with others
  • The free version has limited functionality, but it still has plenty of features
  • It offers a simple way to manage long-term projects
  • TickTick is a great to-do list app for creating tasks and subtasks, organizing and prioritizing projects, and setting goals.
  • TickTick organizes your tasks so you can check them off in a breeze.
  • It has a barebones design that is friendly to use and makes it easy to focus on completing your tasks.
  • TickTick's scheduling tools are much more useful than its competitors'. TickTick lets you organize your tasks by due date, scheduled time, and priorities.
  • It also lets you set recurring events or reminders.
  • TickTick functions as a calendar as well so you can easily view all of your appointments at once.
  • The free version of the app gives you enough functionality to serve as your primary task management app.

Note: TickTick is a pretty good task management app with some awesome features that make it worth checking out.

TickTick Cons

  • It's a little pricey at the highest level.
  • There are better alternatives.
  • There are a few bugs that need ironing out.
  • Lack of advanced collaboration features.
  • Limited reminder options.
  • No calendar integration outside of Google Calendar.

TickTick Productivity System

Note: Video from the (Brandon Boswell) channel.

Top 14 Best task management apps for Mac in 2022 / 2023, the popular task manager and to-do list app, has released a Windows app for its service. is available for free on Android, iOS, and Windows Phone. The Windows app requires a subscription to use it beyond the first 30 days of free use. This subscription includes unlimited syncing across all your devices and access to's webapp as well as its mobile apps.

The Windows app lets you manage your tasks from anywhere with just one click—no matter which device you're using. You can also share lists with other users, collaborate on projects together, and more easily stay on top of important deadlines without having to switch between devices or apps constantly. Pros 

  • Any do integrates with Google Calendar, Wunderlist and Todoist.
  • It has a neat "recurring tasks" feature.
  • It has a drag-and-drop list building interface that makes it easy to get organized with your projects.
  • It lets you arrange your tasks the way you want to see them.
  • You can break down your tasks into separate lists and then arrange them together in any sequence.
  • It offers priority scheduling so you can arrange your tasks in order of urgency and importance.
  • The app syncs across platforms so you can get things done on the go using any device.
  • is a simple, easy-to-use task management platform that helps teams and individuals get more done.
  • lets users sync with their mobile devices so they can stay organized on the go.
  •’s clean user interface is easy for anyone to use for simple task management.
  • allows users to organize tasks into lists, add sub-tasks, set due dates and reminders, share tasks with others and organize large projects in one place.
  • Using is easy once you set up your categories and projects.
  • You can record your own reminder alerts to personalize them.
  • It allows you to receive call reminders by phone.
  • You can set up sub-lists within tasks.
  • There are many subtask features that let you organize projects in any way you like.
  • lets you set your own default categories and task labels, so they are ready when you open the app.

Note: is an easy-to-use task management system that lets you track your progress, make lists and keep your team organized on the go. Cons

  • Not ideal for collaboration.
  • Limited sharing options.
  • No Gmail integration.
  • can be buggy at times.
  • The Android app has more functionality than the iOS version.
  • It's limited unless you pay for the premium version.

Any.DO Task + Calendar Manager

Any.DO has been around for 8 years. But it has stood the test of time. With over 10 million downloads and features covering both task management and calendar formatting, let's take a second look at Any.DO to explore some of the functions and features like managing a grocery store for using Moment to plan your day.

Note: Video from the (Keep Productive) channel.


Top 14 Best task management apps for Mac in 2022 / 2023

Wunderlist is an app that helps you get things done. It's available on all your devices, so you can access your lists everywhere.

Wunderlist is the easiest way to organize your life into lists. It makes it super simple to create new tasks, sub-tasks, and notes. Whether you're sharing a grocery list with a loved one or creating a project plan for work, Wunderlist makes sure that everything gets done—and stays that way.

You can even set reminders for yourself so you don't forget about anything important!

Wunderlist Pros 

  • Wunderlist has a variety of amazing features that make it one of the top task management apps for Mac.
  • One of the best features of this system is how easy it is to use.
  • Wunderlist also has a number of handy add-on features that you can utilize to improve your experience and make multitasking much easier.
  • With Wunderlist, you can actually set up reminders that will alert you when tasks are due so you will never miss another deadline again.
  • Another thing that sets Wunderlist apart from other task management apps is how well it integrates with other productivity systems, like Dropbox, Google Drive, iOS and Android.
  • It allows you to have multiple lists and sublists.
  • You can assign due dates and reminders to individual items in the list.
  • You can promote items so they show up at the top of the list.
  • All tasks can be sorted by priority, whether they have been completed or not, and other parameters.
  • It allows you to add attachments, including documents, photos and links.
  • Each list has a comments section that allows users to chat about the upcoming tasks.
  • App doesn't allow for two-way sync with Gmail or Google calendar but does allow for one-way sync so you can see your Wunderlist tasks in your email or calendar on a Mac or PC.
  • The app is easy to set up and start using.
  • Users find that large files upload quickly and effortlessly.

Note: There are many reasons why Wunderlist is one of the best task management apps for Mac.

Wunderlist Cons

  • No native desktop apps (just a web app, which is clunky).
  • No way to set recurring tasks (you can manually clone them, but of course that'll only make your list look more cluttered).
  • No way to add subtasks (you can "fake" them using the note field though).
  • No way to assign tasks to other users (This may be changing soon though according to this blog post).
  • No way to add an email account so you can forward emails as tasks.

The most popular to-do list app ever! (Wunderlist 2.0)

Note: Video from the (Keep Productive) channel.

13. Notion (Web, Mac, iPhone, iPad, Android)

Top 14 Best task management apps for Mac in 2022 / 2023

Notion is a task management app for Mac, iPhone, iPad and Android. It's designed to help you manage your tasks and projects in an organized, collaborative way.

Notion has a gorgeous interface that makes it easy to get started and create new notes, lists and projects. You can add due dates, sub-tasks, reminders and tags—and everything is available across all your devices.

Notion also offers templates for common project types like expense reports or presentations. And it comes with pre-built integrations with popular services like Google Drive and Dropbox so you can access your files from anywhere.

With Notion's desktop app, you can connect with other users via chat or video calls—or choose to work offline.

Notion Pros 

  • Notion’s Kanban board view makes it easy to create and move cards around as tasks are completed.
  • The web clipper is a great feature, allowing you to save articles directly into your Notion workspace and add tags later on.
  • I can easily add comments to my notes, outlining and making drafts for the article or blog post that I want to write or share.
  • The Notion app is free, along with OneDrive integration, and premium features are only $4 per month.
  • Notion features collaboration tools such as commenting, tagging, email integration and workspaces.
  • Notion is a new desktop app that brings together all the elements of your workday.
  • It lets you create a workspace for each project with text and images, to-do lists, spreadsheets, and calendars.
  • It’s simple to use, keeps you focused, and doesn’t get in your way.
  • You can create tables within tables, with all the data you need, that automatically update anywhere else in your workspace where it appears.
  • You can easily import documents and web pages into Notion with drag-and-drop or copy/paste tools.
  • Notion is also available on mobile devices as an app.

Note: Notion is a great app for task management purposes.

Notion Cons

  • The fact that you can resize widgets like images and tables is both a pro and a con.
  • The Fact That There Is No Integration With Other Apps Is A Con
  • Notion's flat design is both a pro and a con.
  • You Need To Be Patient If You Want To Use Notion Like You Would Use, For Example, Evernote.

10 New Notion Features You Need to Know About!

Notion has released a lot of new features recently. In this video, I'll show them all - including the new side peek mode, default database templates, icon updates, and more.

Note: Video from the (Thomas Frank Explains) channel.

14. Dynalist (Web, iPhone, iPad, Mac)

Top 14 Best task management apps for Mac in 2022 / 2023

If you're looking for a task management app for Mac, we've got the perfect solution: Dynalist Obsidian.

Dynalist is the best way to organize your projects and tasks, so you can get more done in less time. It's an intuitive app that helps you stay focused on what matters most.

It's easy to use on your desktop or mobile device—and it works seamlessly with all of your favorite apps, including Google Drive and Evernote.

With Dynalist Obsidian, you can create lists that are easy to read and understand. And when it comes time to add new items to your list, just click "Add Task" and type whatever it is you need done! Then check off the tasks as they're completed—it's as simple as that!

Dynalist Pros 

  • The interface of Dynalist is clean and intuitive
  • Dynamic Lists are a powerful way to see a part of your outline in a different way, sort of like a pivot table
  • Workflowy does not work on a Mac.
  • Dynalist has much more flexibility than Workflowy when it comes to formatting, like changing the sort order or indentation of items.
  • You can create multiple boards which use existing lists as their source material, making one centralized outline that you can view in many different ways.
  • It's really easy to export content from Dynalist into other formats.
  • In some cases, it's possible to link to a specific item in your list or board as opposed to the entire list or board.
  • If you're working with dynamic lists, you can easily toggle an item from being shown on the dynamic list to being hidden from it by adding an exclamation point before the item name.
  • With Boards, you can make each card represent an individual list item and move the cards around like Kanban cards.
  • Cross-platform compatible.
  • Can be used offline or on.
  • Fast and efficient search.
  • Notes can be organized into subdocuments that are nested within other notes.
  • Subdocuments can be linked to each other just like any other note in Dynalist, which is useful for organizing passwords, work documents or project plans.
  • If you want to share a document with a friend, you can make a duplicate of it and send them the link to the duplicate.
  • You can mark any note as a priority by clicking an exclamation point in the top menu bar; items marked as priorities will appear at the top of your page even if they’re buried inside subdocuments.
  • The calendar view allows users to see all their tasks and due dates in one place, but this feature isn’t available on mobile devices. 

Note: Dynalist is a great tool for taking notes and creating lists.

Dynalist Cons

  • It's not free to use all of the features.
  • No recurring tasks.
  • Multiple accounts aren't supported.
  • The mobile app is sluggish and doesn't have the same functionality as the desktop app.
  • No Apple Watch support.

Bringing in the right personal task manager for Mac can significantly help you in many ways.

 Allowing you to manage your tasks in a systematic and orderly way, these personal task managers give you complete control over your work, where else you can also share your personal goals and plans with your friends or family members through social networking sites and email.


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