8 Things You Need to Know About Microsoft Project

Microsoft Project has been an essential tool for project managers since it was first introduced in 1991. Today, it’s the most widely used program on the market with over 10 million licenses worldwide. If you’re looking to get started with Project, here are 7 things you need to know before diving in.

8 Things You Need to Know About Microsoft Project
Microsoft Project

#1 - What is Microsoft Project?

Microsoft Project is a project management software program developed and published by Microsoft. It is designed to assist a project manager in creating a schedule, assigning resources to tasks, tracking progress, managing the budget, and analyzing workloads. 

Does anyone really need a Microsoft Project tutorial?

Maybe not.

Project is one of those programs that has a lot of features, but it can also be a bit daunting to learn how to use. It's not the easiest software on the market, but it's definitely worth learning how to use if you're in the business of project management.

If you're looking for a Microsoft Project tutorial, we have some great resources for you!

  • First up: our Microsoft Project online training course! This course will teach you everything from the basics of setting up your project plan all the way through advanced skills like using macros and custom reports with Project. And best of all? It's 100% free!
  • Next up: our Microsoft Project trial download! If you're looking for an easier way to get started with Project without having to pay for anything, this is an awesome option. 

You can download and install the trial version of Microsoft Project right now so that you can start playing around with some basic functions without any commitment at all—and if it turns out that this isn't quite what you're looking for after all, there's no harm done! You can just uninstall and uninstal...

Microsoft Project Review

  1. Microsoft Project is an application that allows you to create a project schedule and track the progress of your tasks.
  2. You can create a master schedule for your project that has all of your tasks and milestones.
  3. As you progress through your project, you can edit and update the schedule.
  4. You can also track actual hours spent against expected hours in your projects.
  5. You can also use Microsoft Project to manage resources, including human resources and equipment.
  6. Exporting information from a schedule is also possible, allowing you to create presentations and reports.

This is a useful program for both personal planning and business planning.

#2 - What are the benefits of using Microsoft Project? (three sentences):

Microsoft Project is a Project Management Software for Mac that helps you organize your work, collaborate with team members, and keep track of deadlines. 

It also lets you create charts and reports from the data in your projects, so you can easily see how far along you've come—and how far you still have left to go.

Microsoft Project allows you to manage all aspects of your team's workflow by providing tools for scheduling, budgeting, tracking progress, and visualizing results. With Microsoft Project online, those same capabilities are now available on any device that has an internet connection..

#2 - What do I need to use MS Project?

In order to use MS Project, you need a computer with Windows 7 or later and an internet connection for some features. You'll also need a Microsoft account in order to save your projects online. 

A subscription to Office 365 gives you access to the latest version of MS Project, but you can also buy a standalone version of the software. 

How much does Microsoft Project cost?

If you want to purchase a standalone version of MS Project, it will cost you about $700.

The software is available as a desktop version and as an online service. It's a good tool for anyone who needs help organizing their projects and keeping track of hours worked by employees.

If you want to use the desktop application on your computer, it will cost you $19.99 per month or $199.99 per year. 

If you want to use the online version, it'll cost $9.99 per month or $99.99 per year—but only if you use it with Office 365 or if you're using it with another Office 365 plan that includes the Business Premium version of Office 365 Enterprise E3 or E5). 

If you don't have either of those plans, then it will cost more: $12.50 per user per month (or $125 per user per year).

#3 - How do I get started using MS Project?

Assuming you already have MS Project installed on your computer, the first thing you need to do is open the program. If you're starting a new project from scratch, click File > New > Blank Project. If you're opening an existing project, click File > Open and select the file you want to open.

#4 - Can I edit my MS Project file on multiple devices?

Yes! One of the great things about MS Project is that you can access and edit your project file from any device. All you need is a Microsoft account and the free MS Project app. Once you have those, you can open, view, and edit your project file from any device, anywhere.

#5 - How does Integration with SharePoint Online work?

SharePoint Online is a cloud-based storage system that integrates with Microsoft Project, making it easy to share and manage project files. When you save a file to SharePoint Online, it is automatically synced with the Project Server, making it available to other team members.

#6 - Does offline viewing have any limitations?

When you are working offline in Project, you will not have access to certain features that require an internet connection. For example, you will not be able to update tasks or save your work. Additionally, some views and reports may not be available offline. However, you can still work on most aspects of your project plan while offline.

#7 - Which edition should I buy?

There are three editions of Microsoft Project: Standard, Professional, and Server. If you're not sure which edition is right for you, try the free trial first. 

The Standard and Professional editions are similar, but the Professional edition includes additional features like advanced resource management and collaboration tools. Server is designed for larger organizations and includes additional features like enterprise resource planning (ERP) integration. 

#8 - What's new in the latest version?

It offers many of the same features as the desktop version but allows you to access it from any device with an internet connection:

  • Task Entry View - The Task Entry view simplifies task entry, making it easier to create tasks and task dependencies.
  • Resource Planner - The Resource Planner provides an easy way to allocate resources and displays a high-level view of resource assignments.
  • Copy Projects feature - Easily copy and save the most common project components to reuse in other projects.
  • Send Project Feedback - Let us know what you think about Microsoft Project by providing feedback within the app.
  • Improved Quick Start Templates - Get started quickly with new templates that include project plans, task lists, timelines, and more.
  • Task Path highlighting - Task Path highlighting clearly delineates predecessor tasks and successor tasks.

There are many exciting new features in this version of Microsoft Project!

Microsoft Project Pros and Cons

Microsoft Project is one of the most popular project management software in the world. We discussed all the pros and cons of Microsoft Project:

Microsoft Project Pros

  • Easy to Use.
  • Microsoft Project is updated regularly with the release of new versions each year. It is a very user-friendly software easy to install and use.
  • It saves time for the project managers as well as the team members. Microsoft Project can be used for scheduling, resource allocation, collaboration and change management.
  • Microsoft Project provides a lot of great managerial reports that can be used to manage and control projects effectively. These reports help you track goals, monitor deadlines and analyze your progress.
  • Microsoft Project has an interactive dashboard that helps in understanding the overall flow of the project by simply looking at it without having to understand complex coding behind it.
  • Project Online Professional is for teams of 5 or more.
  • Project Online Essentials is for teams of 10 or more.
  • Project Lite is for teams of any size.
  • Project Online Desktop Client (formerly called the desktop application) is a downloadable version of Microsoft Project that is licensed for one computer and one user only.
  • The Office 365 Business Premium plan includes Project Online Desktop Client, and can be used by a single user who accesses the software on up to five devices.
  • You can buy the desktop client as an add-on with the Business Essentials, Business Premium, Enterprise E1, Enterprise E3, or Enterprise E5 plans.
  • A simple guide to Microsoft Project, Microsoft Project is a project planning tool designed to assist project managers in creating plans, assigning resources to tasks, tracking progress, managing budgets and analyzing workloads.
  • Microsoft Project can be used by businesses of any size, however the complexity and depth of the software means that it is usually only implemented within large organizations.
  • Microsoft Project allows you to set budgets, outline key dates and assign resources and costs.
  • You don't have to use all the features of Microsoft Project Online to get started with your project. You can manage projects from wherever you are with a simple web browser.
  • With Microsoft Office Project, you can help manage all kinds of projects from new product development to marketing campaigns.
  • A great way to get started with Microsoft Office Project is by taking advantage of an online trial version of the program. It's free for 30 days so there's no risk involved!

Microsoft Project may help some people with project management needs..

Microsoft Project Cons

  • Can be complicated for beginners.
  • Too many features.
  • Difficult to understand for new users.
  • Trouble using the templates.
  • Has a steep learning curve.


So now you've seen how simple it can be to get Microsoft Project up and running. So what are you waiting for? Download, install, and start getting things organized! There is nothing worse than being overwhelmed by disorganization. Take steps now to ensure that it doesn't happen.


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