There are plenty of project management software options available, but how do you know which one to choose?
Whether you’re looking for an easy-to-use program that helps organize your day-to-day work or one with advanced capabilities that will help you manage multiple teams, there’s a project management software option that can help you get the job done.
To make your search easier, we’ve compiled some information about the different types of software available, as well as some of the best options to consider when deciding on the right program for your needs.
Step 1: Define Your Needs
Before you start shopping for project management software, take a step back and assess what your business needs. Do you need something simple to track time and attendance, or do you need a more robust tool that can help with task management and collaboration? Once you know what features you need, you can start narrowing down your options.
Step 2: Look at Features vs. Cost
When you’re looking at different project management software options, it’s important to compare features against cost. Some features may be more important to your business than others.
For example, if you have a remote team, you’ll need software with strong communication tools. If you have a lot of clients, you’ll need software that can help you keep track of projects and deadlines. Consider what features are most important to your business and then compare costs.
You might find out that you can get the same basic functionality for less money or a higher-end feature set for an additional monthly fee. Evaluate all aspects of each program so you know what works best for your company before making a final decision.
Step 3: Consider Training and Support Costs
The last thing you want is to sign up for a project management software only to find out that it’s too complicated for your team to use. Look for a software with training and support options that fit your budget. You may also want to consider whether or not you need certification for the software.
Step 4: Talk with Other Users in Online Communities
Once you've narrowed down your options, it's time to start talking with other users in online communities. These forums can be a great way to get insights into a software's features, as well as any potential pain points.
Look for active communities, and see if users are answering each other's questions. Also, check to see if there are any recent posts about the software you're considering. This can give you a sense of how actively it's being developed and supported.
Step 5: Avoid an All-or-Nothing Approach
You don’t need every single feature that a project management software offers. In fact, most of the time, you can get by with just a few key features. That’s why it’s important to take an all-or-nothing approach when choosing project management software for your small business. Instead of looking at every single feature, focus on the features that will actually be useful to you and your team.
read more: Best Small Business Management Software